Leasing is the most common way of funding a business vehicle fleet, mainly due to the tax benefits and effect on company cash flow. There is though, quite often a perception that the Lease Company will fulfill the same role as a Fleet Management company and manage all aspects of the fleet for the business – this is certainly not the case.
However, most lease companies cannot and will not be able to manage the fleet activities that have such an impact on the cost – It is not just the case of looking at the monthly rentals.
Most triple-digit fleets also understand that using one lease company can be an expensive option – not only will the monthly rentals be higher than they need to be (up to 30% differential between lease companies) but certain core services are far from being cost-optimal.
Prudent businesses are looking to de-bundle core services such as maintenance and daily hire, whilst the financial savings on end of contract management and invoice validation, are significant in most cases.
The downside of multi-supply options is the increase in administration and confusion for drivers, which is why prudent businesses who want financial savings combined with operational efficiency are looking for a tailored fleet management service.
By carrying out many of the routine tasks required for the efficient operation of your fleet, our experienced and expert teams will allow your staff to concentrate on their core business activities and ensure you receive the best levels of service and optimal value from your fleet suppliers.
Your Vehicles
- Negotiation with manufacturers on support levels
- Obtaining and comparing multi-supplier quotes (average differential per model is 12%)
- Straight forward ordering process with drivers and lease company
- Recharge Management – minimizing delivery errors, mid-term inspections and end of contract smart repairs (average financial saving is 2% of wholelife costs of the vehicle
Your Drivers
- Fast response priority driver booking line – no more waiting to book any work
- Delivery acceptance processes
- Managing driver reimbursement for fuel and consumables
- Liaison with drivers and leasing company regarding motor offences
- Driver education – liaison with drivers, line managers and suppliers
- Driver help line – minimizing downtime with quick solutions for your drivers
Your Administration
- Management of MID insurance database updates for fleet additions and hire vehicles
- Fuel management – validation of driver fuel claims
- Management of Pool vehicles
- Mileage balancing – ensuring that excess mileage costs are not incurred
- Duty of Care compliance – licence checking, driver handbooks and driver assessment
- Liaison with accounts department – salary deductions, changes and charges
- Cost, savings and other data reports for Management – aiding budgets, cash flow and operational planning
Your Suppliers
- Managing and negotiating supplier contracts, costs and service levels to optimise the operations of your fleet.
- Supplier invoice validation, ensuring that you are only paying for the products and services that you requested (average saving in excess of 2% of wholelife cost of vehicle)
Your Solution
With Vigilant, we help you identify your specific requirements and the services provided are tailored to these needs, allowing you the flexibility and increase the control you have over your fleet costs.
To find out more about the services we offer email us at: fleet_team@vigilantplc.com or call [Tel no]
